Office Co ordinator/Office Manager

A fantastic opportunity for the right candidate to join a dynamic, fun and creative Digital Agency as an Office Coordinator/Office Manager. 

This will be for 12 months on a fixed term contract basis to cover maternity leave.  Ideally, we are looking for a start date of mid-September so a sufficient hand-over can take place.

The role is part time, three days a week – Tuesday, Wednesday and Thursday and the hours are 8am-4pm.  You will be required to attend the office all three days.

This is very much a front-desk, client facing position and you will be the first person any visitors will meet on entry, so a warm professional welcome with some outstanding customer service is essential! 

You will have the responsibility of ensuring the office is presentable, set up correctly, that meeting rooms are set up accordingly with the correct technical equipment, refreshments, stationery and on occasions lunch is ordered, set up then cleared away. 

Checking the office kitchen is set up correctly and well stocked and being involved with arranged company and office events and meetings and working and communicating with external vendors. 

Handling of mail, liaising with the building manager and maintenance vendors to ensure issues are resolved quickly. 

There will be some basic administration involved using Microsoft packages and strong email communication and diary management is very important.  This will be a busy, but fun and enjoyable role where you can demonstrate your strong organisational and customer service skills. 

Things can go wrong, like in any job so it’s important you are able to remain calm under pressure and always remain in a professional way.

The office location is in central Brighton, very short walking distance from the train station.

Please note; The salary on offer will be pro rata. 

Skills/experience/attributes:

• Experience of a similar role is preferred within a professional environment – minimum of two/three years’ experience
• Clear and concise communicator, face to face, over the phone and email
• Good experience of using Microsoft packages (especially Outlook)
• Great juggling skills!  Can manage lots of small tasks at the same time
• Proactive and organised
• Friendly, professional and welcoming nature
• Great listener and enjoys working as part of a team
• Experience of working in hospitality, retail or a digital agency environment would be highly desirable
• Ability to remain calm under pressure
• Dynamic and energetic, enjoys working in a fast-paced environment
• Loves to work with people and build relationships